Thank you for organizing a Food or Fund drive to help fight hunger in our community!
Food & Fund Drives
ACCESS IS CURRENTLY NOT ACCEPTING FOOD FROM FOOD DRIVES BECAUSE OF COVID-19. WE ENCOURAGE YOU TO HOST FUND DRIVES TO HELP ACCESS PROVIDE SERVICES WHERE THE COMMUNITY NEEDS IT THE MOST.
Thank you for organizing a Food or Fund drive to help fight hunger in our community! Our step-by-step Food and Fund Drive kit gives you all the information you need to run a successful drive – from how to get started, to most needed foods, and a helpful checklist.
Both food and funds help ACCESS fight hunger. Traditional food drives supply nonperishable items that we can share with our network of community-based programs, but did you know that a $10 donation to ACCESS’ Nutrition Program supports our community with as many as 40 meals? Because we make large, bulk purchases, our cost of food per pound is far lower than an individual buying food at retail prices. Cash donations also keep our freezers running and our trucks on the road. Online fundraising campaigns are a great way to engage your family, friends, co-workers and customers in the fight against hunger.
Tips to Host A Successful Drive with HIGH IMPACT
Suggestions to create a High Impact Food Drive
Creative Ways to Host a Food/Fund Drive
- Birthday food drive – request food items and/or monetary donations to ACCESS’ Nutrition Program in place of birthday gifts
- Collect cans and bottles at home, work or school and donate the money to ACCESS or use it to purchase food for ACCESS’ Nutrition Program
- Donate proceeds from your garage sale or bake sale to ACCESS’ Nutrition Program
- Host a food drive at work or school with a wish list of foods and a bin for donations. Ask various departments or classrooms to collect different food groups or provide employees with a paper bag and ask that the bags be returned full of non-perishable food items. Distribute flyers in employee mailboxes or send flyers home with students
Wish List of Foods
We work hard to provide a variety of foods to meet needs and we do our best to make those foods as nutritious as possible (low in fat, salt, and sugar). Here are some most needed food pantry items:
- Peanut/Almond Butter
- Canned meats such as tuna, chicken and salmon
- Shelf stable milk
- Cooking oil
- Cereals and Flours (whole grains, low sugar preferred)
- Rice/Grains/Beans/Lentils (canned or dried)
- Mac and cheese (whole grain preferred)
- Soups, stews or chili (sodium 480 mg or less preferred)
- Pasta (whole wheat preferred) and canned tomatoes or sauce (no salt added preferred)
- Canned vegetables and fruits (canned in water preferred)
Tips on foods to shop for:
- Choose pop-top lids when available
- Look for no or low sodium items – they have less than 140 mg of sodium per serving
- Look for no or low added sugars – check ingredient list and avoid if sugar is in the top three ingredients
- Consider gluten free items
- Focus on foods for meals rather than snacks and desserts
- Check that food is within the expiration date
To ensure food safety, we cannot accept:
- Rusty or unlabeled cans
- Perishable items (fresh/prepared foods, refrigerated/frozen foods)
- Homemade foods
- Non-commercial canned or packaged items
- Alcoholic beverages, mixes or sodas
- Opened or used items
Identify a Goal
How long will your collection period be and how many people will participate? Choose a goal that’s challenging, but attainable. Measure impact using meals:
1 pound = 4 meals
$10.00 = 40 meals
Choose your Collection Method
Depending on the size of your food drive, bags and/or boxes work well. Use your own or call ACCESS’ Nutrition Department to request a collection barrel from the ACCESS warehouse.
Register and Request Materials or Support
Register your drive with ACCESS and request support you may need:
- Poster templates – ACCESS Food Drive Poster Template (Just add in the date and you logo)
- ACCESS logos – Download ACCESS Logo – Food Drives
- Suggested themes and ideas
- Ideas to create incentive
- Collection barrels
- Online fundraising page
- Register & request supplies
Spread the Word (THE MOST IMPORTANT STEP!)
Let people know how they can participate and generate excitement. Make it fun, informational and impactful. Use a variety of communications platforms: direct emails and texts, social posts and challenges, newsletter announcements, bulletin board posters …whatever will get eyes on your efforts. Provide incentives for people to donate, like offering a discount to customers for donations or time off work for the employee who collects the most food or money.
Transporting the Collected Food
After your event, drop off donations at our warehouse at 3630 Aviation Way, Medford, Oregon 97504. When you save ACCESS transportation costs and staff time, the impact of your food & fund donations is amplified. ACCESS may be available to drop off and pick up barrels, as needed, when prior arrangements are made. Please make arrangements a minimum of two weeks prior to your event so staff can plan to pick up your donations.
Report your Drive Success
ACCESS will mail you a letter with the total pounds and dollars your food and fund drive collects. You can use the same communications platforms – emails, social media, newsletters and posters to thank those who contributed and to report fundraising successes.
Additional Contact Information
If you have questions or are looking for ways to better engage your family, friends, co-workers and customers in your drive, contact the ACCESS Food Bank Supervisor at 541-774-4321.
Do you have promotional materials I can use for my Food & Fund Drive?
You can use the attached flyers to help publicize your event. If it’s a public event, send us your flyer in PDF format and our Marketing Department will list your event on ACCESS’ Facebook page. Send your flyer to: email@example.com
(flyers: list of requested foods, event description and thank you)
Do you have barrels to collect the food?
ACCESS Nutrition Programs can provide large (55 gallon) barrels marked with the ACCESS logo. Each barrel holds approximately 150 pounds of food. To make arrangements, please submit your event information to firstname.lastname@example.org at least two weeks ahead of the event. While we cannot guarantee it, we will try to meet your requested delivery and pick-up dates.
Where do I drop off donated food?
Drop off your food donations at ACCESS, 3630 Aviation Way in Medford. Park on the right side of main building and ring warehouse bell behind the building. Please bring your donations between the hours of 8:00 a.m. and 4:00 p.m.
Can I find out how much food I/my group collected?
ACCESS will send you a letter stating the weight of the food collected.
How does the food collected reach those who need it?
ACCESS’ Nutrition Program distributes food collected through food drives to a network of hunger-relief agencies. These agencies include pantries that distribute emergency food, soup kitchens, shelters and other services in Jackson County that help low-income individuals and
families. A typical visit to a food pantry provides a three to five-day supply of food for a family.
Where do I send monetary contributions?
Make checks payable to ACCESS and mail to ACCESS, PO Box 4666, Medford, OR 97501. Please bring cash donations to the ACCESS Main Office at 3630 Aviation Way, Medford, OR 97504, we are open Monday-Friday from 8am-5pm.
Will I receive a receipt for monetary donations?
Those who make a monetary donation will receive a thank-you letter with the amount of the donation.